Workshop Title

"Creating Clarity in Goals, Roles, and Responsibilities in Remote Teams"

Problem

Goals, roles, and responsibilities are unclear.

Objective

Ensure every team member understands their goals, roles, and responsibilities to reduce confusion and misalignment.

Benefits

• Increased role clarity within the team
• Better alignment with team goals
• Reduced overlap and duplication of work
• Stronger collaboration and accountability
• Clearer expectations between teammates

Materials Needed

• 60 mins
• Virtual meeting platform (Zoom, Teams, etc.)
• Collaborative document (Google Docs, Miro, MURAL, etc.)
• Pre-prepared team role descriptions (if available)

Process

1. Introduction (10 minutes)

• Facilitator opens with a question:
  “On a scale of 1-5, how clear are you on your own role and responsibilities?”
  (Use poll or chat responses.)
• Explain the goal of the session:
  “Today, we’ll ensure everyone understands their roles and how they connect to team goals.”

2. Identifying the Gaps (15 minutes)

Exercise: Role Confusion Hotspots

• Breakout rooms (3-4 people).
• Discuss: “What aspects of your role feel unclear? Where do responsibilities overlap?”
• Each group notes 3 key confusion points in a shared document.

Debrief

• Facilitator reviews common themes.
• Highlight why role clarity matters: fewer errors, faster decisions, and better collaboration.

3. Role and Goal Mapping (20 minutes)

Exercise: Who Does What?

• Create a simple grid in the shared document with three columns:
  • Role (e.g., Project Manager, Designer, Analyst)
  • Key Responsibilities
  • How This Supports the Team Goal
• Each person writes their role and responsibilities.
• Facilitator asks: “Do any responsibilities overlap or seem unclear?”

Clarify team goals

• Facilitator reviews or refines the team’s main objectives.
• Ensure everyone understands how their role contributes.

4. Practical Application (15 minutes)

Exercise: Expectation Check-in

• In pairs (breakout rooms or chat), each person answers:
  • “What do I expect from my teammates?”
  • “What do my teammates expect from me?”
• Share key insights in the main session.

5. Action Plan and Close (5 minutes)

• Each person writes one action to clarify their role with their manager or peers.
• Facilitator summarises takeaways.
• Follow-up: Create a Team Responsibility Document and revisit in a month.